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The platform

The compliance platform for Data Privacy & Cybersecurity.

Automated documentation, intelligent assessments, and structured incident management – all in one solution.

Overview

Regnify handles the routine work.

Regnify is an AI-powered platform that automates time-consuming compliance tasks. From creating records of processing activities to data protection impact assessments – Regnify handles the routine work so your team can focus on what matters.

app.regnify.io
WorkflowsCreate RoPA Documentation

Documentation Workflow

Create entries for the Record of Processing Activities for your project

  1. Context
  2. Purposes
  3. Details
  4. Retention
  5. Assessments
  6. Review

Context

This information initializes the AI assistant for the following steps.

1Responsibility
Entity
Demo AG
Role of Entity
Controller
2Context source
Existing documents
CRM process.pdfDPA with CRM vendor.pdfTOMs of CRM vendor.pdf
Linked IT assets
CRM system
Processing categories
1 of 6
Documentation Workflow · Context · Sample data
01 — Data subject rights · 70% faster handling

Handle requests under Art. 15–22 efficiently.

Access, deletion, and rectification requests require quick response and coordination across multiple systems. Regnify automates the process: from capture through information gathering to response.

01Capture RequestStructured capture of incoming data subject requests – with automatic classification by request type (access, deletion, rectification, objection, data portability).
02Identify IT Assets & OwnersRegnify automatically identifies the relevant IT systems and responsible parties based on your records of processing activities and IT asset documentation.
03Gather & Track InformationAutomated tasks to responsible parties with deadline monitoring – all responses are centrally collected and processing status is transparent at all times.
04Generate ResponseAI-generated response suggestions based on the gathered information – for validation and approval by the DPO.
Art. 15

Access Requests (Art. 15)

Compilation of all stored data from relevant systems – with response suggestion.

Art. 17

Deletion Requests (Art. 17)

Identification of affected systems and coordination of deletion with responsible parties.

Art. 16

Rectification Requests (Art. 16)

Tracking of data correction across all relevant systems.

Art. 18, 21

Objection & Restriction (Art. 18, 21)

Documentation and tracking of processing restrictions.

02 — GDPR documentation · 80% faster RoPA creation

Validate AI suggestions, don't create manually.

You define the context, the AI creates intelligent suggestions. You validate, adjust, and adopt with one click into the workflow. The final decision always remains with you.

01Define ContextDefine the context for your compliance documentation: by uploading existing documents, selecting IT assets, or specifying processing categories.
02AI Creates SuggestionsRegnify analyzes the context and generates structured suggestions for processing records, retention policies, and retention periods.
03Validate & AdjustYou review each suggestion, adjust details, and decide what to adopt.
04One Click to WorkflowWith one click, you adopt the validated content directly into your compliance workflow – no copy & paste, no media breaks.
app.regnify.io
WorkflowsCreate RoPA Documentation

Documentation Workflow

Create entries for the Record of Processing Activities for your project

  1. Context
  2. Purposes
  3. Details
  4. Retention
  5. Assessments
  6. Review

Processing Purposes

Purposes you accept in the assistant are written straight into this step.

No purposes documented yetAccept a suggestion to fill this step.
Step 2 of 6
AI Assistant · Documentation Workflow · Purposes · Sample data
Art. 30

Records of Processing Activities (RoPA)

AI-generated RoPA entries with all required information under Art. 30 GDPR – for validation and direct adoption.

Retention

Retention Policies

Suggestions for retention periods and deletion rules based on processing purposes and legal bases.

Art. 6(1)(f)

Legitimate Interest Assessment (LIA)

Structured suggestions for Legitimate Interest Assessments under Art. 6(1)(f) GDPR – weighing the controller's interests against the rights of data subjects.

Post-Schrems II

Transfer Impact Assessment (TIA)

Assessment of third-country transfers post-Schrems II – with analysis of protection levels and supplementary measures.

Art. 28

Processor Records

Suggestions for processor and sub-processor entries from your DPAs and contracts – including the recipient details Art. 30 GDPR requires for the record.

Extraction

Information Extraction

Automatic identification of data categories, recipients, and processing purposes from your documents.

03 — Data Protection Impact Assessment

From threshold analysis to risk assessment.

The DPIA under Art. 35 GDPR is complex and time-consuming. Regnify guides you through the entire process in a structured manner: from necessity assessment through systematic description to risk assessment and action planning.

Structured around the EDPB template

DPIA documentation in Regnify follows the structure and content of the template published by the European Data Protection Board.

Explore the sources and foundations
01Threshold AnalysisAI-supported assessment of whether a DPIA is required – based on supervisory authority criteria (blacklist, Art. 35(3)) with documented reasoning.
02Systematic DescriptionStructured capture of processing operations, purposes, legal bases, and affected data subject groups according to Art. 35(7)(a) GDPR.
03Necessity & ProportionalityAI suggestions for assessing the necessity and proportionality of processing in relation to purposes (Art. 35(7)(b)).
04Risk AssessmentStructured analysis of risks to the rights and freedoms of data subjects – with likelihood, severity, and AI-supported assessment suggestions.
05Remediation MeasuresSuggestions for technical and organizational measures for risk mitigation – for validation and adoption.
Templates

Templates & Guiding Questions

Structured templates aligned with supervisory authority requirements and Art. 35(7) GDPR.

Risk matrix

Risk Matrix

Visual representation of identified risks by likelihood and severity.

Tracking

Measure Tracking

Tracking of remediation measure implementation with responsibilities and deadlines.

Art. 36

Consultation Preparation

Documentation for potential supervisory authority consultation under Art. 36 GDPR.

04 — Incident governance

Capture, validate and orchestrate incidents.

From first report to authority communication: Incident Governance provides a structured process for intake, validation, and management of incidents – also across multiple entities in corporate structures.

Severity assessment using ENISA’s methodology

For personal data breaches, Regnify’s incident workflow uses ENISA’s published methodology to assess severity and the potential impact on affected individuals.

Explore the sources and foundations
01Incident IntakeStructured capture of incidents through a guided process – simple for employees, complete for compliance teams.
02Validation & ClassificationAI-supported assessment of regulatory relevance with classification suggestions – for review and approval by experts.
03Incident AssessmentAI-supported assessment of incidents: severity, impact, and reporting obligation assessment under GDPR, NIS-2, DORA, and AI Act – for validation by experts.
04Orchestration & Authority ReportingCoordination across entities, reporting obligation tracking, and AI-generated report drafts for authority notifications.
GDPR

Data Protection Incidents (GDPR)

72-hour deadline for notifications to the supervisory authority – with structured documentation and notification template.

NIS-2

Security Incidents (NIS-2)

Reporting obligations for essential and important entities – with deadline monitoring and escalation.

DORA

Financial Sector (DORA)

Document and report ICT-related incidents according to DORA requirements.

AI Act

AI Incidents (AI Act)

Documentation of incidents involving high-risk AI systems under the AI Act.

How you work with Regnify

One platform for all compliance tasks.

All features are based on common platform principles: structured workflows, clear responsibilities, and complete traceability – for Legal, Data Privacy, and Security.

Workflow

Tasks & Approvals

Defined review and approval processes for all compliance documents – across all features.

Access

Roles & Permissions

Fine-grained access control for different user groups and responsibilities.

Art. 5(2)

Complete Audit Trail

Every change is versioned and documented – for seamless traceability according to Art. 5(2) GDPR (accountability).

Oversight

Human-in-the-Loop

AI suggestions are always reviewed and approved by experts – the final decision lies with humans.

Foundation

Central Data Foundation

RoPA, IT assets, and organizational structure as a common foundation for all features – no data silos, no redundancy.

Methodology

Workflows grounded in expert guidance

Our workflows draw on regulatory guidance, for example using the EDPB template for DPIA documentation and ENISA’s methodology for assessing personal data breach severity in the incident workflow.

Security & data privacy

Your data in safe hands.

EU focus

European regions preferred

Regnify defaults to European cloud and AI regions. We are transparent about any differing processing locations and international transfers.

Encryption

Encrypted in transit and at rest

Data is encrypted in transit via TLS and at rest by the cloud services we use.

Access control

Tenant isolation and role-based access

Organization-based permissions and server-side access controls protect data from unauthorized access.

Always On. Always Compliant.

Experience Regnify in action.

In a personal demo, we show you how Regnify solves your specific compliance challenges.

See pricing